1.) Determine one representative for planning your meeting/event.

2.) Ensure adequate volunteers to plan and implement meeting/event.

3.) Select possible dates for the conference, meeting, or event.

4.) Determine the needs for your event. Consider the following:
• Room size required
• Microphones (wireless, wired, and tabletop)
• Number of rooms required
• Sound system
• Room setup required
• Audio speaker
• Food and beverage service
• TV, DVD/VCR Combo
• Tables (rectangular or round)
• Overhead projector and screen
• Chairs
• Data projector  
• Laptop
• Decorations
• Lighting
• Tablecloths or table skirts
• Flip charts and markers
• Trash cans & trash bags
• Lectern
• Tent or canopies
• Stage or platform

5.) Book venue.

6.) Order food services.

7.) Book Jamie D. Grant as your magical entertainer!

8.) Order DJ/Music.

9.) Review details with your event coordinator. Notify your event coordinator immediately of any problems or changes in plans or requirements.

10.) Complete evaluation.